Awbrey Butte Neighborhood Association

Board Meeting Minutes

February 26, 2006

In Attendance:  Leslie Conley        Liz O’Connell               Rodney Mock

                        Jim Swarm         Jennifer Salari               Ian Wotherspoon

                        Ron Fisher      Tom Stump                  Mary Beth Hamilton

 

The meeting was called to order by Leslie Conley at 4:00 PM.

Two guests were introduced: Mary Beth Hamilton, representing the Wyndemere Homeowners’ Association, and Tom Stump, representing the Awbrey Glen Homeowners’ Association.

Minutes from the January 22 meeting had been sent out in advance for review. There being no objections or corrections, the minutes were approved.

A motion was made that Jim Swarm be reinstated to the board as a voting member to replace Val Holger. (note: Jim had been elected to the board, but had opted to temporarily take an advisory position.) The motion was seconded and approved   
         .

A motion was made that Ron Fisher become ABNA Board Secretary to replace Val Holger. The motion was seconded and approved.

Jim Swarm presented the preliminary results of the neighborhood survey that is currently being conducted. To date there have been 54 respondents. After reviewing the findings, it was decided that the board would give non-respondents until March 15th to complete their surveys. Leslie Conley agreed to send out a reminder. It was determined that a report would be created after the March 15th deadline and that it would be shared with ABNA members and other appropriate parties.

Liz O’Connell reported on ABNA’s application for a 501C3 non-profit status. The process has moved forward in the manner desired and a conference call has been scheduled for February 27th between board members and legal counsel, David Atkins. Mr. Atkins’s fee for helping insure that all steps are properly performed is $500 plus a standard hourly rate. Mr. Atkins has made recommendations for possible revisions to current bylaws so that ABNA can be in compliance with all rules and regulations. Those revisions were discussed but final approval will not be sought until after the upcoming conference call.

Tom Stump expressed relief that the bylaws state that no membership dues would be required by ABNA. Dues had been a concern of the Awbrey Glen Homeowners’ Association. It was confirmed by several board members that it is not, nor has ever been their intent to charge membership dues.

Jennifer Salari reported on new membership. Actual members now exceed 100 individuals, and there are over 400 names on our current email mailing list. A membership drive is scheduled for the month of April. Tom Stump offered to help get the word to Awbrey Glen homeowners via their board’s March newsletter. Mary Beth Hamilton also agreed to help encourage ABNA membership among Wyndemere residents. There was a general consensus that ABNA meshed well with existing homeowners’ associations and that all entities should work together.

The next general membership meeting is scheduled for May 7th. A committee was formed under the direction of Jennifer Salari and Leslie Conley to plan the meeting. Preliminary plans point toward an outdoor/family style setting with sufficient activities to attract a wide attendance. A discussion ensued about what types of booths by outside entities, if any, should be allowed at this and future events. The consensus was that booths should be very limited in number and fit the secondary theme of any meeting (i.e. fire prevention).

Tom Stump gave an overview of Awbrey Glen’s efforts in regards to Forest Fire Zones. They are presently interfacing with the Fire Department with the intent of reducing a $57 annual tax. While it is Awbrey Glen that is mostly affected, the fire zones do include some outlying areas within the boundaries of ABNA.

Under “old business,” Ron Fisher reminded the board that we had not yet determined which members had one-year terms and which ones had two-year terms. While all terms will eventually be for two years, the bylaws call for a staggered start for the purpose of board continuity. Three board members volunteered to serve initial one year terms which will expire in December ’06. They were Rodney Mock, Ian Wotherspoon and Jennifer Salari. It was reiterated that members whose terms expire are certainly eligible to stand for reelection.

The next board meeting was scheduled for 4:00 PM, March 26, 2006 at Liz O’Connell’s residence.

A motion was made and carried that the meeting be adjourned at 5:30 PM.

Respectfully submitted,

Ron Fisher, Secretary